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We're Hiring - P/T French Account Coordinator


Title: Part Time French Account Coordinator

Location: Hybrid: Remote/In-person Greater Montreal Area

Reports to: Sobeys Account Coordinator and Manager

 

JOB SUMMARY


XMC is looking for a confident French Account Coordinator who is ready to take on a role in client management and project management from February 27– June 15, 2023. Within this role the candidate will ensure clients have appropriate information and communication leading up to multiple launch events in the Quebec market in March 2023, as well as assist with ongoing client communication and prizing fulfillment for the duration of the program. You will be responsible for supporting the XMC team with project management and act as liaison with French speaking clients.


The candidate will be an extension of the XMC team in the Quebec region and support our French first program which will include translation of documents and presentations.


This role includes contributing as required to the successful execution of programs and projects, post-event metrics, and prizing fulfilment.


The ideal candidate for XMC is one with a work-hard attitude; someone dedicated, focused and flexible.


KEY JOB FUNCTIONS AND RESPONSIBILITIES


Overall

  • Responsible for communicating and liaising between client and agency for launch events and ongoing program needs

  • Work closely with the XMC team to ensure event logistics are completed to client satisfaction and program goals are met

  • Contribute to the on-time and on-budget delivery of client program including daily/weekly reporting, planning, execution, and reporting

  • Complete prize fulfillment administration and communication with weekly reporting to key stakeholders

Project Management

  • Work closely with XMC team to ensure program is on budget and on time

  • Curate, update and manage master program documents

  • Responsible for the creation and tracking of Survey Monkeys

  • Support Account Team in gathering event metrics for reporting purposes and assist with development of program wrap reports

Prizing Fulfillment

  • Accurately capture and pull prize winner submissions from microsite and social channels

  • Ensure prize winners meet necessary qualifications as per contest rules & regulations

  • Manage fulfillment and shipping logistics of prizes to contest winners in a timely manner

  • Handle incoming communication and outreach (French & English) with contest winners and client contacts

  • Troubleshoot common challenges and issues with fulfillment strategy

Translation

  • Translation of all necessary event assets from English to French

  • Extension of the XMC team as the French-first representative

Prizing and Executional Support

  • Responsible for sourcing and managing prize communication to winners.

  • Track prizing inventory and ensure winners receive prizes in a timely manner

  • Contribute to project planning by coordinating logistical details in the lead up to each event

XMC Morale

  • Contribute to sharing ideas, offering support to fellow teammates, and possessing a positive attitude daily

  • Desire to exceed expectation and maximize efforts 100% of the time

  • Commitment to integrity

Weekly Schedule

  • Remote – Part-Time Hours (20 hours per week) February-March

  • Remote – Full-Time Hours (40 hours per week) March-June

  • In-Person on location in Montreal on March 22nd and 23rd (XM activation set-up and launch date)

  • Requirement to be flexible enough to understand there is no ‘standard’ day on the job


SKILLS / KNOWLEDGE / EXPERIENCE / EDUCATION REQUIRED

  • French First Bilingualism is a must (French/English)

  • Post-secondary education

  • Experience in experiential marketing and/or field marketing an asset

  • Previous experience in client management – 1 year

  • Previous experience in project management – 1 year

  • Strong organization skills

  • Ability to work effectively as a team and/or independently

  • Strong verbal and written communication skills in both English and French

  • Confident presenting virtually via Microsoft Teams

  • Available to work a flexible schedule and on-site support for event dates on March 22 & 23 in Montreal

If you are interested in applying for this role please submit your resume and a cover letter to hr@xmc.ca Due to the volume of applications, we will only be contacting applicants who we feel will make a good fit for our growing team.

 

About XMC: Founded in 2006, the XMC Group of Companies and its dynamic team of industry professionals provide strategic counsel, negotiation, execution, data analytics and measurement of sponsorship and Experiential Marketing™ programs and services. By leveraging a shared passion for sport, music, culture and cause, XMC connects with consumers, creates deep engagement, and inspires target action. With over $1.7B in deals negotiated, activated and/or evaluated, XMC delivers client success by taking ownership, inspiring confidence, and exceeding expectations.

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