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We're Hiring - Bilingual Staffing Coordinator

Title: Bilingual Staffing Coordinator

Company: XMC Sponsorship & Experiential Marketing Agency

Type: Full Time

Location: Toronto



Founded in 2006, XMC is a proudly independent agency that provides strategic counsel and execution of bespoke Sponsorship and Experiential Marketing™ programs for over 35 world-class companies. XMC collaborates with clients to create powerful integrated marketing campaigns shaped by strategic insight, defined by meaningful execution, and supported by proprietary business tools and analytics.

With a head office in Toronto, over 50 full-time employees and a roster of 2,500 part-time employees across the country, the XMC Group of Companies includes XSS (national staffing solutions), REVXM (digital, emerging technology, branded content) and Sponsorship Canada (sponsorship valuation and sales). Our team has nurtured XMC’s culture—from the people we seek to attract and fiercely retain, to the sponsorship, Experiential Marketing™, digital content and field marketing methodology and processes we’ve trademarked and employ. XMC is Canada’s official Sponsorship and Experiential Marketing™ Agency.


XMC is looking for an energetic Bilingual Staffing Coordinator who is ready to take on new

and exciting challenges with Canada’s Official Experiential MarketingTM Agency.

The successful candidate will focus on supporting the XMC Staffing Solutions team, a key division of XMC. Duties may include, but not be limited to developing job descriptions, posting roles on websites, mining and shortlisting candidates, conducting interviews and providing contracts to selected recruits. This individual may also be required to conduct training sessions with staff. A key final component of this role will be maintaining communication with staff and ensuring campaign deliverables are adhered to (punctuality, key messaging, reporting, etc.).

The ideal candidate for XMC is one with a work-hard attitude; someone dedicated, focused

and flexible enough to understand that there is no such thing as a “standard” day on the job.



  • Support the XSS business unit and coordination of all XMC Staffing Solutions projects

  • Target-right recruiting and staff retention

  • Obtain staffing requests and fill them effectively

  • Accurately track and manage staff check-ins/outs during event programming on a daily/weekly basis.

  • Update account team on program changes in real time

  • Support the development external staffing policies/procedures

  • Maintain accurate information of staffing roster (contact list, comp cards, BA profiles etc.)

Recruitment and Program Management

  • Host candidate interviews, orientations, and trainings

  • Attend College/University Career Fairs

  • Assist with translation of documents

  • Host interviews in French

  • Host training sessions in French

  • Manage and lead all French-first programs

  • Secure coverage for vacant shifts

  • Coordinate staff to meet the organization’s requirements

  • Monitor attendance of employees during training and when activations are live

  • Monitoring WhatsApp groups

  • Maintain schedules for rotating staff


  • Uphold accurate system for tracking staff over a variety of shifts

  • Input, review and approve external staff timesheets and expenses

  • Uploading payroll documents to appropriate folders

  • Add staff to Dayforce and ensure accurate data

  • Working with Ceridian payroll systems and/or ATS

XMC Morale

  • Contributes to sharing ideas, offering support to fellow teammates, and possessing a positive attitude daily

  • Desire to exceed expectation and maximize efforts 100% of the time

  • Willing to work irregular hours

  • Unparalleled work ethic and dedication to role/business needs

  • Superior problem-solving skills

  • Leadership qualities

  • Commitment to integrity


  • Post-secondary education in Business, Marketing, and/or HR

  • Proficient in reading, speaking and writing in French

  • Minimum 2-years’ experience in a recruitment/staffing role

  • Previous experience in sales, customer service, experiential marketing and/or field marketing an asset

  • Extensive network of Brand Ambassadors, Promo Models, Field Marketers, Team Leads, etc. an asset

  • Experience in working with Ceridian payroll systems and/or ATS an asset

  • Working knowledge of Microsoft Office applications and Social Media tools

  • Excellent time management and organizational skills

  • Ability to work under pressure and continuously demonstrates resilience in high-stress environments

  • Ability to work effectively as a team and/or independently

  • Strong verbal and written communication skills

We thank all those who submit applications; however only those candidates selected for an interview will be contacted. XMC is proud to be an equal opportunity employer (EOE). XMC is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Resumes to be submitted in confidence to Madelaine Thomson:

Stay up to date on job opportunities on Instagram: @xmcmarketing


About XMC: Founded in 2006, the XMC Group of Companies and its dynamic team of industry professionals provide strategic counsel, negotiation, execution, data analytics and measurement of sponsorship and Experiential Marketing™ programs and services. By leveraging a shared passion for sport, music, culture and cause, XMC connects with consumers, creates deep engagement, and inspires target action. With over $1.8B in deals negotiated, activated and/or evaluated, XMC delivers client success by taking ownership, inspiring confidence, and exceeding expectations.



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