Senior Account Coordinator
- Feb 12
- 4 min read
Company: XMC Sponsorship & Experiential Marketing Agency
Title: Senior Account Coordinator
Reports to: Senior Account Manager
Team: Sobeys
Type: Full Time
Salary Range: $57K - $60K
Location: Toronto, ON/GTA
COMPANY OVERVIEW
XMC is an award winning Canadian-based marketing agency that believes Experience is Everything. This belief informs our strategic approach for creating organic moments and delivering consumer engagements that capture interest and drive memorable campaigns. Our data-first thinking allows us to integrate the consumer experience through multiple channels including Sponsorship, Experiential Marketing™ and media that deliver beyond expectations for brands.
ROLE OVERVIEW
We’re seeking a Senior Account Coordinator to play a key role in bringing to life innovative, high-impact experiential marketing programs for one of our largest and most exciting clients, Sobeys. As part of the Sobeys account team, this role supports the end-to-end planning, execution, and reporting of integrated brand experiences across Canada - from local in-store activations and sampling programs to large-scale, multi-market campaigns.
Working closely with the Senior Account Manager and cross-functional internal teams, the Senior Account Coordinator will help manage project timelines, budgets, logistics, and on-site execution to ensure seamless program delivery. This role is deeply involved in the day-to-day activation planning process, including developing detailed work-back schedules, coordinating vendors and field teams, overseeing production and fulfillment, managing schedules, and supporting on-site execution to ensure every touchpoint meets both client and agency standards.
The Senior Account Coordinator will also support reporting and post-campaign analysis, including recap deck development, results tracking, KPI reporting, and insights gathering to help inform future program optimization. Acting as a central point of coordination, this role ensures clear communication between internal departments, external partners, and the client, keeping projects on track, on budget, and aligned to Sobeys’ brand and business objectives.
The ideal candidate is highly organized, detail-oriented, and solutions-driven, with a strong interest in experiential marketing and a passion for bringing bold ideas to life. You thrive in fast-paced environments, can juggle multiple projects with confidence, and bring a proactive, hands-on approach to every stage of program delivery.
If you’re excited by the opportunity to work on large-scale national activations, collaborate with industry-leading teams, and create memorable brand experiences for millions of Canadians, XMC is the place for you.
CORE RESPONSIBILITIES
Account Management
Contribute to the on-time and on-budget delivery of client programs including daily/weekly reporting, planning, and execution.
Be a business builder, not a brief taker.
Project Management
Support on all project timelines and deliverables for cross-functional working team.
Responsible for leading vendor relationships
Responsible for working with field staff team to source, train, and manage all field staff.
Develop staff training manuals for all activation.
Provide constant communication and direction for field staff, ensuring expectations are set and client deliverables are met.
Hold suppliers and teams accountable to deadlines for production and execution.
Administration
Support manager with budget building by providing accurate vendor costs and field staff hours.
Contribute to budget management by tracking vendor invoices and ensuring vendor payments are issued on time.
Support manager/senior manager with identifying savings throughout duration of a program.
Ensure expenses are submitted on time each month and coded appropriately to aide in program reconciliation.
XMC Culture & Morale
Contribute to the sharing of ideas, offering support to fellow teammates, and possessing a positive attitude daily.
Support internal pillar teams to continue to foster a positive work environment.
REQUIRED SKILLS/EXPERIENCE
Related university degree, college diploma or equivalent industry experience
Minimum of 2 years of related agency and/or marketing team experience.
Strong team player and collaborates with others to achieve shared goals
Excellent organizational skills and attention to detail
Can work effectively under pressure
Excellent verbal and written communication skills
Strong technology skills specifically in Microsoft Office 365.
Ability to apply analytical thinking to daily and weekly client reports
Resourceful in finding information and solutions
Demonstrates dedication to client satisfaction and program success.
Experience in the event, hospitality, and client services industry an asset.
Bilingual (French/English) an asset.
Willing to travel across Canada, as may be required.
XMC'S VALUES
X-Factor Excellence: We aspire to work with people who treat others with empathy and respect, champion positive candor, and foster resilience to bounce back from challenges with a positive mindset.
Trust & Credibility: We take ownership of our actions, pursue excellence through high standards, and build trust by establishing a foundation of reliability and credibility.
Culture Creators: We approach challenges fearlessly through a “can-do” approach that earns us the respect of clients. We instill confidence through exemplary leadership, celebrate achievements as a united team and nurture an environment that promotes continuous development for sustained growth.
Harmonious Collaborators: Seamless collaboration allows our teams to achieve our shared goals, encourage curiosity, and foster an open exchange of ideas and perspectives that drive innovation and client success.
We thank all those who submit applications; however only those candidates selected for an interview will be contacted. XMC is proud to be an Equal Opportunity Employer (EOE). XMC is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
APPLY HERE:
Resumes to be submitted in confidence to Evan Peaslee: evan.peaslee@xmc.ca
Stay up to date on job opportunities on Instagram: @xmcmarketing
About XMC: Founded in 2006, XMC is an award winning and proudly independent agency that provides strategic counsel and execution of bespoke Sponsorship and Experiential Marketing™ programs for over 50 world-class companies. XMC collaborates with clients to create powerful integrated marketing campaigns shaped by strategic insight, defined by meaningful execution, and supported by proprietary business tools and AI fuelled analytics. Together, we leverage shared passion points in sport, music, culture, and cause to connect, engage, and inspire target actions with our 60+ full time employees and a roster of 4,000+ part time employees across the country.
