Account Coordinator
- 1 day ago
- 4 min read
Company: XMC Sponsorship & Experiential Marketing Agency
Title: Account Coordinator
Reports to: Account Manager
Team: Molson Coors
Type: Full Time, Fixed-Term (June 2026 - September 30, 2026)
Salary Range: $45,000 (pro-rated for duration of contract)
Location: Toronto, ON/GTA
COMPANY OVERVIEW
XMC is an award winning Canadian-based marketing agency that believes Experience is Everything. This belief informs our strategic approach for creating organic moments and delivering consumer engagements that capture interest and drive memorable campaigns. Our data-first thinking allows us to integrate the consumer experience through multiple channels including Sponsorship, Experiential Marketing™ and media that deliver beyond expectations for brands.
ROLE OVERVIEW
We’re seeking an Account Coordinator who will assist in the development and execution of ground-breaking experiential marketing campaigns, On-Premise activation support and sponsorship activations on the Molson Coors Account Team.
This role will assist with relationship management, brand integration, and the coordination of national On-Premise events ranging from samplings to large-scale executions.
Responsibilities include managing timelines, tracking budgets, preparing client-ready documents, property and vendor communication, staffing support, Brand Ambassador management, and ensuring all deliverables meet brand standards. This role will also involve liaising with vendors, coordinating logistics, and supporting on-site event execution to deliver exceptional consumer experiences and contributing to recruitment and staffing activities to ensure smooth and effective program delivery.
The ideal candidate has excellent communication and interpersonal skills, a proactive and problem-solving attitude with a strong attention to detail, and the flexibility to excel both independently and within a cross-functional team.
If you have a passion for experiential marketing and a desire to learn and grow within the industry while delivering top-tier brand experiences, then XMC is the company for you.
CORE RESPONSIBILITIES
Account Management
Support the account management team in day-to-day client, vendor and property communications, ensuring timely and effective responses.
Handle administrative tasks related to the account, such as scheduling meetings and maintaining project documentation.
Be a business builder, not a brief taker.
Recruitment
Support the XMC Staffing Solutions business unit as needed
Where required, accurately track and manage staff check-ins/outs during event programming
Where required, maintain schedules for rotating staff
Project Management
Responsible for working with field staff team to source, train, and manage all field staff.
Develop staff training manuals for all activations.
Provide constant communication and direction for field staff, ensuring expectations are set and client deliverables are met.
Hold suppliers and teams accountable to deadlines for production and execution.
Administration
Prepare presentations, reports, and other client-facing documents.
Support with budget building by providing accurate vendor costs and field staff hours.
Contribute to budget management by tracking vendor invoices and ensuring vendor payments are issued on time.
Responsible for ensuring expenses are submitted on time each month and coded appropriately for program reconciliation.
XMC Culture & Morale
Contribute to the sharing of ideas, offering support to fellow teammates, and possessing a positive attitude daily.
REQUIRED SKILLS & EXPERIENCE
Bachelor’s degree in marketing, communications, business, or a related field.
Previous internship or work experience with an agency and/or in the marketing/events field.
Excellent organizational skills and attention to detail.
Ability to build relationships with both internal and external working teams.
Strong technology skills specifically in Microsoft Office 365.
Experience in the event, hospitality, and client services industry is an asset.
Availability to work flexible hours, including evenings and weekends, based on event schedules.
Comfortable managing multiple priorities, deadlines, and market-specific challenges
Bilingual (French/English) is an asset, but not mandatory
Willing to travel across Canada, as may be required
Valid driver’s licence
Experience in the Sport and Entertainment space is an asset
XMC'S VALUES
X-Factor Excellence: We aspire to work with people who treat others with empathy and respect, champion positive candor, and foster resilience to bounce back from challenges with a positive mindset.
Trust & Credibility: We take ownership of our actions, pursue excellence through high standards, and build trust by establishing a foundation of reliability and credibility.
Culture Creators: We approach challenges fearlessly through a “can-do” approach that earns us the respect of clients. We instill confidence through exemplary leadership, celebrate achievements as a united team and nurture an environment that promotes continuous development for sustained growth.
Harmonious Collaborators: Seamless collaboration allows our teams to achieve our shared goals, encourage curiosity, and foster an open exchange of ideas and perspectives that drive innovation and client success.
We thank all those who submit applications; however only those candidates selected for an interview will be contacted. XMC is proud to be an Equal Opportunity Employer (EOE). XMC is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
APPLY HERE:
Resumes to be submitted in confidence to Zach Rauzino: zach.rauzino@xmc.ca
Stay up to date on job opportunities on Instagram: @xmcmarketing
About XMC: Founded in 2006, XMC is an award winning and proudly independent agency that provides strategic counsel and execution of bespoke Sponsorship and Experiential Marketing™ programs for over 50 world-class companies. XMC collaborates with clients to create powerful integrated marketing campaigns shaped by strategic insight, defined by meaningful execution, and supported by proprietary business tools and AI fuelled analytics. Together, we leverage shared passion points in sport, music, culture, and cause to connect, engage, and inspire target actions with our 60+ full time employees and a roster of 3,500 part time employees across the country.
