Account Coordinator - On-Premise Execution

1 day ago

4 min read

Company: XMC Sponsorship & Experiential Marketing Agency

Title: Account Coordinator - On-Premise Execution

Reports to: On-Premise Execution Manager

Team: Molson Account Team

Type: Full-Time

Work Arrangement: Hybrid - minimum 3 days onsite

Location: Toronto, ON/GTA

Salary Range: $45,000 - $52,000 (pro-rated based on start date)

Target Start Date: As soon as possible

Application Deadline: Open until filled

THE OPPORTUNITY

In the fast-paced on-premise (bars, restaurants, and nightlife venues) environment, we're seeking a Coordinator, On-Premise Marketing to join our Molson account team and bring brand experiences to life. Supporting the on-premise programs and managing events end-to-end, this person will support client relationships, venue partnerships, and coordinate flawless on-the-ground execution with the activation team.

The ideal candidate brings exceptional communication and problem-solving skills, a hands-on mentality, and the flexibility to excel both independently and within a cross-functional team.

Working closely with both the Manager, On-Premise Execution and staffing teams, the candidate will be heavily supporting the execution of on-premise brand experiences: managing timelines, juggling multiple moving pieces, aligning a wide range of stakeholders (clients, venues, suppliers, and field staff), and serving as the primary day-to-day contact for execution on the ground.

WHAT YOU'LL DO

Support the day-to-day coordination and management of the Molson On-Premise Program.
Work with venues, Molson Sales Reps, vendors and XMC Staffing team to ensure seamless execution of all events.
Assist with client requests, status updates, meeting materials, presentations and follow-up items.
Maintain project plans, timelines, workback schedules, task lists and program trackers.
Coordinate program logistics, including venues, suppliers, staffing, transportation, materials, permits, warehouse management / organization, and equipment.
Work with internal teams including Account Services, Production, Creative, Staffing and Finance to keep deliverables moving.
Assist with program budgets, estimates, purchase orders, invoices, expenses and financial reconciliation (including data transfer between platforms).
Coordinate with vendors and external partners, track commitments and follow up on outstanding deliverables.
Support post-event reporting, recaps, photos, receipts, timesheets, consumer feedback and other program documentation.
Monitor and support on-site teams remotely to overcome challenges or concerns during executions.
Identify potential delays, gaps or execution risks and escalate concerns promptly.
Support the execution and delivery of on-site prizing and contesting as well as program-wide grand-prizing.
Work closely with Manager, On-Premise Execution to bring over 300 events to life annually.

WHAT YOU'LL BRING

Post-secondary education in marketing, communications, business, event management or a related field is preferred.
Previous experience in account coordination, marketing, experiential marketing, events, sponsorship, project coordination or a related environment is an asset.
Understanding of or background in hospitality, alcohol or entertainment industry would be an asset.
Experience working in a fast-paced agency or client-service environment is preferred.
Strong organization, time-management and follow-through.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Ability to create strong rapports with a variety of key stakeholders.
Ability to manage multiple assignments, deadlines and changing priorities.
Strong working knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Comfort working independently while collaborating effectively as part of a team.
Interest in concerts/live music, golf, hockey, soccer, and football.

WHAT SUCCESS LOOKS LIKE

Accurate, high-quality work delivered within established timelines.
Clear and responsive communication with clients and internal stakeholders.
Well-organized program information, documentation and logistics.
Ability to anticipate needs, identify potential issues and follow through on commitments.
Professionalism, reliability, collaboration and steady growth in account knowledge and responsibility.

ROLE REQUIREMENTS

The role may require attendance at client meetings, events, activations and off-site locations.
Some evening, weekend or extended hours may be required based on client and program needs.
Occasional travel may be required.
The role operates in a fast-paced environment with competing deadlines and changing priorities.
Hybrid work model – mandatory three (3) days in office

COMPANY OVERVIEW

XMC is an award winning Canadian-based marketing agency that believes Experience is Everything. This belief informs our strategic approach for creating organic moments and delivering consumer engagements that capture interest and drive memorable campaigns. Our data-first thinking allows us to integrate the consumer experience through multiple channels including Sponsorship, Experiential Marketing™ and media that deliver beyond expectations for brands.

XMC'S VALUES

X-Factor Excellence: We aspire to work with people who treat others with empathy and respect, champion positive candor, and foster resilience to bounce back from challenges with a positive mindset.
Trust & Credibility: We take ownership of our actions, pursue excellence through high standards, and build trust by establishing a foundation of reliability and credibility.
Culture Creators: We approach challenges fearlessly through a “can-do” approach that earns us the respect of clients. We instill confidence through exemplary leadership, celebrate achievements as a united team and nurture an environment that promotes continuous development for sustained growth.
Harmonious Collaborators: Seamless collaboration allows our teams to achieve our shared goals, encourage curiosity, and foster an open exchange of ideas and perspectives that drive innovation and client success.

HOW TO APPLY:

Please submit your resume and any other requested application materials to Courtney at courtney.almeida@xmc.ca

Stay up to date on job opportunities on Instagram: @xmcmarketing

We thank all those who submit applications; however only those candidates selected for an interview will be contacted. XMC is proud to be an Equal Opportunity Employer (EOE). XMC is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

About XMC: Founded in 2006, XMC is an award winning and proudly independent agency that provides strategic counsel and execution of bespoke Sponsorship and Experiential Marketing™ programs for over 50 world-class companies. XMC collaborates with clients to create powerful integrated marketing campaigns shaped by strategic insight, defined by meaningful execution, and supported by proprietary business tools and AI fuelled analytics. Together, we leverage shared passion points in sport, music, culture, and cause to connect, engage, and inspire target actions with our 60+ full time employees and a roster of 3,500 part time employees across the country.