Account Coordinator x 2

Company: XMC Sponsorship & Experiential Marketing Agency

Title: Account Coordinator

Reports to: Account Manager

Team: Molson Coors

Type: Full Time

Salary Range: $45K - 52K plus bonus

Location: Toronto, ON/GTA

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COMPANY OVERVIEW

XMC is an award winning Canadian-based marketing agency that believes Experience is Everything. This belief informs our strategic approach for creating organic moments and delivering consumer engagements that capture interest and drive memorable campaigns.  Our data-first thinking allows us to integrate the consumer experience through multiple channels including Sponsorship, Experiential Marketing™ and media that deliver beyond expectations for brands.

ROLE OVERVIEW

Working with the Molson Coors Account Team, this role will play a key part in supporting the planning and execution of experiential marketing programs and sponsorship activations.

The Account Coordinator will assist with strategic development, brand integration, and the coordination of events ranging from local samplings to large-scale national programs.

Responsibilities include managing timelines, tracking budgets, preparing client-ready documents, and ensuring all deliverables meet brand standards. This role will also involve liaising with vendors, coordinating logistics, and supporting on-site event execution to deliver exceptional consumer experiences

The ideal candidate has excellent communication and interpersonal skills, a proactive and problem-solving attitude with a strong attention to detail, and the flexibility to excel both independently and within a cross-functional team.

If you have a passion for experiential marketing and a desire to learn and grow within the industry while delivering top-tier brand experiences, then XMC is the company for you.  

CORE RESPONSIBILITIES

Account Management

• Support the account management team in day-to-day client communications, ensuring timely and effective responses.

• Handle administrative tasks related to the account, such as scheduling meetings and maintaining project documentation.

• Be a business builder, not a brief taker.

Project Management

• Responsible for working with field staff team to source, train, and manage all field staff.

• Develop staff training manuals for all activations.

• Provide constant communication and direction for field staff, ensuring expectations are set and client deliverables are met.

• Hold suppliers and teams accountable to deadlines for production and execution.

Administration

• Prepare presentations, reports, and other client-facing documents.

• Support with budget building by providing accurate vendor costs and field staff hours.

• Contribute to budget management by tracking vendor invoices and ensuring vendor payments are issued on time.

• Responsible for ensuring expenses are submitted on time each month and coded appropriately for program reconciliation.

XMC Culture & Morale

• Contribute to the sharing of ideas, offering support to fellow teammates, and possessing a positive attitude daily.

• Support internal pillar teams to continue to foster a positive work environment.

REQUIRED SKILLS/EXPERIENCE

• Bachelor’s degree in marketing, communications, business, or a related field.

• Previous internship or work experience with an agency and/or in the marketing/events field.

• Excellent organizational skills and attention to detail.

• Ability to build relationships with both internal and external working teams.

• Strong technology skills specifically in Microsoft Office 365.

• Experience in the event, hospitality, and client services industry is an asset.

• Bilingual (French/English) is an asset.

• Willing to travel to the United States and across Canada, as may be required.

• Strong attention to detail

• Experience in the Sport and Entertainment Space is an asset

XMC'S VALUES

• X-Factor Excellence: We aspire to work with people who treat others with empathy and respect, champion positive candor, and foster resilience to bounce back from challenges with a positive mindset. 

• Trust & Credibility: We take ownership of our actions, pursue excellence through high standards, and build trust by establishing a foundation of reliability and credibility.

• Culture Creators: We approach challenges fearlessly through a “can-do” approach that earns us the respect of clients. We instill confidence through exemplary leadership, celebrate achievements as a united team and nurture an environment that promotes continuous development for sustained growth.

• Harmonious Collaborators: Seamless collaboration allows our teams to achieve our shared goals, encourage curiosity, and foster an open exchange of ideas and perspectives that drive innovation and client success.

We thank all those who submit applications; however only those candidates selected for an interview will be contacted. XMC is proud to be an Equal Opportunity Employer (EOE). XMC is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

APPLY HERE:

Resumes to be submitted in confidence to Caroline Anderson: caroline.anderson@xmc.ca

Stay up to date on job opportunities on Instagram: @xmcmarketing

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About XMC: Founded in 2006, XMC is an award winning and proudly independent agency that provides strategic counsel and execution of bespoke Sponsorship and Experiential Marketing™ programs for over 50 world-class companies. XMC collaborates with clients to create powerful integrated marketing campaigns shaped by strategic insight, defined by meaningful execution, and supported by proprietary business tools and AI fuelled analytics. Together, we leverage shared passion points in sport, music, culture, and cause to connect, engage, and inspire target actions with our 60+ full time employees and a roster of 3,500 part time employees across the country.