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We're Hiring - Staffing Coordinator

Title: Staffing Coordinator

Location: Toronto, Ontario

Reports to: Senior Account Manager, Staffing Solutions



XMC is looking for an energetic Staffing Coordinator who is ready to take on new and exciting challenges with Canada’s Official Experiential MarketingTM Agency.

The successful candidate will focus on supporting the XMC Staffing Solutions team, a key division of XMC. Duties may include, but not be limited to, developing job descriptions, posting roles on websites, mining and shortlisting candidates, conducting interviews, and providing contracts to selected recruits. This individual may also be required to conduct training sessions with staff. A key final component of this role will be maintaining communication with staff and ensuring campaign deliverables are adhered to (punctuality, key messaging, reporting, etc.).

The ideal candidate for XMC is one with a work-hard attitude; someone dedicated, focused and flexible enough to understand that there is no such thing as a “standard” day on the job.



  • Support the XSS business unit and management on all XMC Staffing Solutions projects

  • Target-right recruiting and staff retention

  • Obtain staffing requests and fill them effectively

  • Help develop marketing strategies/plans for XMC corporate clients

  • Support the development external staffing policies/procedures

  • Maintain accurate information of staffing roster (contact list, comp cards, BA profiles etc.)

Recruitment and Program Management

  • Host candidate interviews, orientations, and trainings

  • Help develop marketing strategies/plans for XMC corporate clients

  • Attend College/University Career Fairs

  • Secure coverage for vacant shifts

  • Coordinate staff to meet the organization’s requirements

  • Monitor attendance of employees during training and when activations are live

  • Monitoring WhatsApp groups

  • Maintain schedules for rotating staff


  • Uphold accurate system for tracking staff over a variety of shifts

  • Input, review and approve external staff timesheets and expenses

  • Uploading payroll documents to appropriate folders

  • Add staff to Dayforce and ensure accurate data

  • Working with Ceridian payroll systems and/or ATS

XMC Morale

  • Contributes to sharing ideas, offering support to fellow teammates, and possessing a positive attitude on a daily basis.

  • Desire to exceed expectations and maximize efforts 100% of the time

  • Willing to work irregular hours

  • Unparalleled work ethic and dedication to role/business needs

  • Superior problem-solving skills

  • Leadership qualities

  • Commitment to integrity


  • Post-secondary education in Business, Marketing, and/or HR

  • Minimum 2-years’ experience in a recruitment/staffing role

  • Previous experience in sales, customer service, experiential marketing and/or field marketing an asset

  • Extensive network of Brand Ambassadors, Promo Models, Field Marketers, Team Leads, etc.

  • Experience in working with Ceridian payroll systems and/or ATS

  • Working knowledge of Microsoft Office applications and Social Media tools

  • Excellent time management and organizational skills

  • Ability to work under pressure and continuously demonstrates resilience in high-stress environments

  • Ability to work effectively as a team and/or independently

  • Strong verbal and written communication skills

If you are interested in applying for this role please submit your resume and a cover letter to Madelaine@xmc.ca. Due to the volume of applications, we will only be contacting applicants who we feel will make a good fit for our growing team.


About XMC: Founded in 2006, the XMC Group of Companies and its dynamic team of industry professionals provide strategic counsel, negotiation, execution, data analytics and measurement of sponsorship and Experiential Marketing™ programs and services. By leveraging a shared passion for sport, music, culture and cause, XMC connects with consumers, creates deep engagement, and inspires target action. With over $1.6B in deals negotiated, activated and/or evaluated, XMC delivers client success by taking ownership, inspiring confidence, and exceeding expectations.


Let's make good things happen.

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